1. What personal data do we collect?
“Personal data” is any information relating to you or that we can otherwise link to you. The personal data we collect includes but is not limited to, your full name and contact details, your email address, your correspondence address, your username, or password.
2. How do we collect your Personal Data?
We collect personal data that you voluntarily provide to us, for example when;
when you register, log in or complete other online forms (if any);
when you respond to requests to submit personal information about yourself (if any); and
when you otherwise contact us, and we keep a record of that correspondence.
In some cases, your personal data has been supplemented by information retrieved from other sources, including searches via publicly available search engines, sector-specific newsletters, social media and your employer’s website, for the purpose of confirming your current professional position.
3. How do we use your personal data?
We use the personal data we collect for communication and regulatory purposes, including:
to identify your requirements, to deliver services and information, and to promote other services which may be of interest to you;
to contact you for your views on our services and to notify you occasionally about important changes or developments to the site or to our services;
to satisfy our regulatory obligations to undertake suitable appropriate identity verification measures (KYC) under the Money Laundering Regulations 2017.
4. Why do we process your personal data and on what legal basis?
As set out above we process your personal data for communication and regulatory purposes. Where we are required to undertake KYC, we are legally obligated to process and retain your personal data. In addition, we rely on our legitimate interests in maintaining business relationships and communicating with you as a business contact about Talomon’s activities. We consider that our legitimate interests are in compliance with the Regulation and your legal rights and freedoms.
5. Where is your personal data stored?
Talomon is a UK Registered Company and all personal data Talomon receives, is processed and stored on servers in the UK.
The personal information that we collect from you may be transferred to and stored at a destination outside the European Economic Area (EEA). It may also be processed by staff operating outside the EEA who work for us, or by a supplier with such staff. By submitting your personal details, you agree to us potentially transferring, storing and processing your personal information in this way.
6. With whom do we share your personal data?
In the context of the purposes mentioned above, we may share your personal data with third parties, such as parties that provides Client Relationship Management (CRM) services for Talomon.
We will ensure that, where relevant, contractual safeguards are implemented to ensure the protection of your personal data when disclosing your personal data to a third party. For example, we will enter into data processing agreements with relevant parties (providing for restrictions on the use of your personal data and obligations with respect to the protection and security of your personal data).
As a general rule, we do not share your personal data as set out above with other parties located outside the European Union, which countries may offer a lower level of data protection. This may, however, be different in the event that there is a legitimate reason for providing data to parties located in such country.
In such case, it shall be ensured that adequate measures are taken to ensure adequate protection of your personal data in accordance with applicable data protection legislation. Generally, we will enter into the standard contractual clauses with the recipient of your personal data.
7. How long do we keep your Personal Data?
Your personal data will be saved for the specified purposes mentioned above for as long as you are a business contact to us. Your personal data will be deleted when it is no longer reasonably required for the specified purposes mentioned above, or you withdraw your consent (where applicable) and we are not legally required or otherwise permitted to continue storing such data. You can unsubscribe at any time, if you no longer wish to receive communications and invitations from Talomon. If you choose to unsubscribe, we will cease to send you such communication and invitations as mentioned above. Applicable law and regulation (e.g. the Money Laundering Regulations) specify the length of time for which we must retain data and we are bound to comply with those requirements.
8. Data Security
Talomon has implemented appropriate technical and organisational security measures to help protect your personal data against loss and to safeguard against access by unauthorised persons.
Talomon may track and process information and data in relation to your use of the Firm’s Site using “cookies”. A cookie is a small file which is sent to your browser and stored on your computer’s hard disc, which helps us to understand and track your use of the Site and to improve the information and services provided.
We do not disseminate this information to anyone but Talomon’s partners, employees and contractors. Most internet browsers allow you to stop receiving cookies via options or settings. You may enable these options or settings, but this may mean that our system cannot recognise your computer when you log in and you may not be able to use or access certain parts of the Site.
10. Links to other websites
11. Your Rights
You have the right to know what personal data we process about you and may request a copy. You are also entitled to have incorrect personal data about you corrected and you may in some cases ask us to delete your personal data. You can also object to certain personal data about you being processed, with the right to be forgotten and request that processing of your personal data be limited to that specifically required by law. Please note that the limitation or deletion of your Personal Data may mean we will be unable to provide the communications described above. You also have the right to access and therefore can receive your personal data in a machine-readable format and have the data transferred to another party responsible for data processing. If you disagree with how we process your personal data, you are also entitled to report this to the Information Commissioners Office (ICO) and/or to other the competent supervisory authorities in the European Union.
13. How to contact us
If you have any questions about how we process your Personal Data, please feel free to contact us: